HR & Office Assistant
Location: Lviv (in-office format !!)
Ready to join a team that’s shaping the future of Cybersecurity?
As an HR & Office Assistant at UnderDefense, you will be at the heart of our team – keeping the office alive, the brand visible, and the people engaged. This is not just about admin tasks – it’s about building culture, supporting our people, and making sure UnderDefense feels like a great place to work every single day.
Who We Are:
UnderDefense is a Security Automation platform that makes Cybersecurity simple and accessible for every organization, enabling compliance and eliminating cyberattack risks with true 24×7 Threat Monitoring. Our combination of self-service, cloud-native technology, super-effective processes, and expertise prevents breaches every day. We are redefining how security is delivered and setting a new industry standard. If our mission resonates with you, let’s talk!
What you can do for us:
Employer Branding
- Maintain and grow our company social media presence (Facebook, Instagram).
- Create engaging content – photos, short videos, and reels from office events and daily life.
Internal Communications
- Send timely company-wide announcements about events, news, and updates.
- Congratulate employees on birthdays and work anniversaries.
Team Events & Office Activities
- Plan and organize team-building events – Cybersecurity Day, Christmas celebrations, movie clubs, and more.
Branded Merchandise
- Assist with company branded products: vendor sourcing, contracts, payments, and quality control.
HR Administration & Systems
- Maintain and update the HRM system: attendance tracking, employee data, and records.
- Keep the internal knowledge base (policies, guidelines) up to date.
- Support onboarding and offboarding processes within the HRM system.
Internship Program Support
- Help plan events and lectures for our internship program.
- Source candidates for upcoming internship cycles.
- Conduct initial screening interviews with candidates.
Office & Asset Management
- Handle delivery and dispatch of products and equipment between people and offices.
- Maintain the photo archive, print pictures, and keep office visuals fresh and up to date.
- Manage company asset inventory: laptops, monitors, cables, headphones, and other equipment.
Qualifications:
- Student jobs or volunteering background is a plus
- Strong communication skills – both written and verbal
- Excellent organizational skills and a natural ability to juggle multiple tasks
- Basic photo and video editing skills (Reels, short-form video content).
- Familiarity with Google Workspace (Docs, Sheets, Drive, Gmail)
- Proactive, hands-on approach – you get things done without being asked twice
- English – intermediate level as a minimum
Benefits:
- Paid vacation and sick leave
- Reimbursement for professional development
- Health and wellness benefits
- Team events and activities
About this position
Location
Lviv / Office
Employment type
Full time
Department
Administrative
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